Pharmacy & Healthcare

Pharmacy Inventory Control: Managing Drug Expiry & Batch Numbers with a POS System in Malaysia

Malaysian pharmacies can ensure compliance and reduce waste by tracking drug expiry dates, batch numbers, and controlled substances with KiraPOS.

The Critical Nature of Pharmacy Inventory

Pharmacies face unique inventory challenges. Unlike regular retail, mistakes in pharmaceutical inventory can have serious health consequences and legal implications for Malaysian pharmacy owners.

Why Pharmacies Need Specialized POS

Standard retail POS systems lack critical pharmacy features:

  • No expiry date enforcement
  • No batch number tracking for recalls
  • No controlled substance monitoring
  • No integration with pharmaceutical suppliers
  • Comprehensive Expiry Management

    KiraPOS provides pharmacy-grade expiry tracking:

    During Stock Receiving:

  • Record batch numbers from manufacturers
  • Enter manufacturing and expiry dates
  • Link to supplier invoices for audit trails
  • Flag short-dated stock immediately
  • Automatic Alerts:

  • 6 months before expiry: Planning alert for slow movers
  • 3 months before expiry: Review for returns or promotions
  • 1 month before expiry: Urgent action required
  • Expired: Block from sale automatically
  • Batch Recall Management

    When manufacturers issue recalls, pharmacies must act fast:

  • Search by batch number instantly
  • See remaining stock in all locations
  • Identify affected sales transactions
  • Generate recall documentation
  • FIFO Enforcement

    First Expiry, First Out (FEFO) is critical for pharmacies:

  • System guides dispensing from oldest batches
  • Prevents newer stock from being sold first
  • Reduces expiry-related losses significantly
  • Controlled Substance Tracking

    For pharmacies handling controlled medications:

  • Track quantities with precision
  • Log all dispensing with timestamps
  • Generate compliance reports
  • Maintain audit trails for inspections
  • Supplier Integration

    Work efficiently with pharmaceutical distributors:

  • Receive electronic invoices
  • Match deliveries to orders automatically
  • Track price changes from suppliers
  • Monitor supplier performance
  • Protect Your Pharmacy and Patients

    Proper inventory control is non-negotiable for pharmacies. KiraPOS gives Malaysian pharmacies the tools to stay compliant and reduce costly errors.

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    Frequently Asked Questions

    Can KiraPOS block the sale of expired medications?

    Yes, KiraPOS can be configured to automatically block expired products from being sold, ensuring patient safety and regulatory compliance.

    How does KiraPOS handle pharmaceutical batch recalls?

    You can search by batch number to instantly see remaining stock, identify affected transactions, and generate recall documentation for authorities.

    Does KiraPOS support controlled substance tracking for pharmacies?

    Yes, KiraPOS tracks controlled substance quantities with precision, logs all dispensing with timestamps, and generates compliance reports for inspections.

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